How To Write an Acceptance Letter

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About Acceptance Letters

Acceptance letters are a professional way to respond to an organization that offers you an open position. Your acceptance letter should state your intention to accept their position and also reiterate different aspects of the job offer, such as: salary amount, benefits, work schedule, and the day you will begin working for the company.

Writing Acceptance Letters

Acceptance letters should be planned and carefully written. This letter will establish your professional conduct and show your new employer that you will be a valuable member of their team. You should start by thanking the company for the position you were offered and/or the opportunities that came with the job. Address the letter to the person that offered you the job. Discuss the specifics of the job offer. By discussing your salary amount, benefits, and the date you will begin working, you are clarifying the terms and possibly clearing up any misunderstandings. This is also an opportunity for you to acknowledge your responsibilities and obligations to the company. You can also mention the skills and benefits you hope to bring to the organization. At the end of the letter you need to express your appreciation for the opportunity you have been given. When you write and send an acceptance letter you show your professionalism and you make the employer feel comfortable with the choice they made. Acceptance letters do not need to be long; they are to the point and positive. An example of an acceptance letter is below.


Company ABC
3324 S. Tamiami Trail
Sarasota, Fl 34233

Dear Mr. Doe,

I am very happy to hear that you have chosen me for your management position at Company ABC. Please consider this letter my official acceptance.

I am very pleased to accept your salary offer of $60,000 annually. As we agreed, I will begin work on September 4, 2006 after I fulfill my obligations to my current place of employment.

I understand that I will receive full insurance benefits as of September 4, 2006. I look forward to providing my managerial experience, skills, and training to your company.

Thank you again, Mr. Doe, for having confidence in me and offering me this wonderful position at Company ABC. If there is any additional paperwork you need me to complete, please let me know and I will get it done as soon as possible. I am very excited to be working with you and Company ABC.


Jane Doe


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