Real Estate Office Manager Free Sample Resume - Resume Example - Free Resume Template - Resume Format - Resume Writing

Create and implement processes and procedures to maintain a smooth functioning office environment.
• Manage all administrative functions including office equipment repairs, ordering supplies, and mail.
• Manage ad-hoc and multiple projects simultaneously.
• Function as executive assistance to the President including taking care of minimal travel arrangements, meeting scheduling, calendar maintenance and correspondence.
• Maintain human resource files, employee time off records, and perform other HR duties.
• Update and maintain project filing system.
• Update and maintain employee payroll records.
• Update, maintain and keep current with vendor insurance policy records.
• Communicate effectively with clients, vendors, and other key business associates.
• Research software needs, find best pricing and purchase.
• Interface with Information Technology (IT) consultant to resolve IT issues.

• Handled all project bookkeeping, including the following, utilizing QuickBooks and other accounting software.
• Tracked all invoices, by project, to contract amounts, ensuring that invoices did not exceed vendor contract amounts.
• Served as the primary project support for the Development Team.
• Served as the primary coordinator with clients, vendors, and other key business associates.
• Assisted in contract administration, reviewing billings, and tracking preliminary notices, unconditional and conditional waivers.
• Assisted in preparing construction draws, which included verifying invoices, ensuring submission of required documents (i.e. title endorsement, lien waivers, affidavits, etc.), and obtaining proper approvals.
• Reviewed and familiarized with lender requirements pertaining to draw submittals.
• Communicated effectively with lenders and partners regarding draw procedures in order to expedite funding of draw requests.
• Assisted Project Management Team in variance analysis by maintaining current budget versus original budget.
• Assisted in the preparation of documents for reporting purposes.
• Assisted in the identification of additional profitability or risk exposure to the company.

• Maintained records concerned with rental, sale, and management of real estate.
• Typed copies of listings of real estate rentals and sales for distribution to trade publications, and for use as reference data by other departments.
• Computed interest owed, penalty payment, amount of principal, and taxes due on mortgage loans, using calculating machine.
• Held in escrow collateral posted to ensure fulfillment of contracts in transferring real estate and property titles.
• Checked due notices on taxes and renewal dates of insurance and mortgage loans and took follow-up action.
• Sent out rent notices to tenants.
• Wrote checks in payment of bills due, kept record of disbursements, and examined cancelled returned checks for endorsement.
• Secured estimates from contractors for building repairs.
• Compiled list of prospects from leads in newspapers and trade periodicals to locate prospective purchasers of real estate.
• Opened, sorted, and distributed mail.
• Submitted photographs and descriptions of property to newspaper for publication.
• Maintained and balanced bank accounts for sales transactions and operating expenses.
• Maintained log of sales and commissions received by sales agent.
• Scanned records and files to identify dates requiring administrative action, such as insurance premium due dates, tax due notices, and lease expiration dates.
• Composed and prepared routine correspondence, rental notices, letters, and material for advertisement.

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