Writing a Letter of Resignation

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Resignation Letter Rules

Resigning from a job is just as important as applying to one. You do not want to do anything that could cause you to have a bad reputation. Co-workers or managers at your present job could easily end up with you at another company. You do not want to burn bridges with anyone and you do not want to do something that could cause even one person to remember you in a bad way. People remember negative information more than they remember positive information. Plus, gossip mutates and spreads quickly. If you are angry at a situation in your company and you want to just release your anger and quit you could cause a lot of damage to our career down the road.

Writing Your Resignation Letter

Remember that the personal relationships your have at work can either create positive or negative outcomes later. You want your resignation letter to ensure that you maintain your personal relationships and you want to ensure that your former employer will give you a positive reference when you need it.

Whether you realize it or not, your superior or employer may take it personally when you resign. In fact, their feelings may be hurt and they may feel embarrassed that they could not keep a valued employee. If you work in a company that uses a different manager for each department, your direct manager will need to explain to his/her manager why you left. If you give your boss a resignation letter that takes away any hurt or embarrassed feelings and also takes away any responsibility on your direct manager’s part, you will be able to leave in a positive light. Even if you feel that your boss or the company has wronged you in some way, you still need to write a letter that takes away any blame on your superior’s part.

Things You Must Discuss in Your Resignation Letter
  1. You need to thank your employer for the opportunity to work for him/her and thank him/her for the time at the company.
  2. Explain, as briefly as possible, why you are leaving. Remember, you do not want to say anything that will cause lasting negative feelings or impressions. You may have to swallow your pride in the letter, but it will pay off in the long run.
  3. A good excuse for leaving, if you cannot think of one, is to say you were offered a job with such good pay and benefits you just could not refuse it. However, you enjoyed your working experience at “Company X” and you value the knowledge your gained working for the company and/or your direct superior.

Resignation Letter Tips

  1. Do not write the letter when you are angry, irritated, or stressed.
  2. Stick to the point of the letter.
  3. Remove an unnecessary feelings, words, or phrases.
  4. Remove any words with negative connotations.
  5. Take the responsibility off of your boss and/or the company.
  6. If you were on friendly terms with your boss or direct superiors, try to put your self in their position. You want to avoid hurt feelings.
  7. Do not burn your bridges.
  8. Keep in mind that you may want to be on friendly terms with every employee at your present company at a later date.
  9. Take your time writing the letter.
  10. After writing the letter walk away for 12-24 hours and then come back and read the letter again. See if there are changes that need to be made.
  11. Ask a friend, family member, or a trust-worthy co-worker to read it and give you their opinions on the letter.
  12. Give your employer an adequate amount of time to find a new employee to fill your spot- anywhere from 2-4 weeks.

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