Extending Invitations to Speak
Guidelines and Alternate Phrases
Invite the person to speak at a specific event, giving the time, place, and purpose of the event.
Your name has come to us as one who has extensive experience in managing accounts for retirement investment. We’d like to invite you to address our monthly meeting of senior citizens at Bondale Resort Center on April 5. The topic will be “Investing Opportunities Without the Trouble.” We’ll serve lunch at noon and then ask you to speak from 1:00 p.m. to 1:30 p.m., followed by a 15-minute question-answer session.
Your presentation will kick off the “roast” we have planned for Hank Marshall, who will be retiring January 14.
On August 28 at a regional managers’ meeting, we’d like you to give an hour’s overview of the new InfoMart concept and marketing campaign. If you can help us out, your presentation will begin at 4:00 p.m.
Give details about the audience and entire program so the speaker can make his or her comments appropriate to the group: Are there other speakers covering similar topics? Will there be a question-answer period? Can you duplicate the speaker’s handout materials? What is the time limit?
You will be one of six speakers covering the following aspects of a good marketing campaign.
In past years, we have had speakers to cover…. This year, we are wanting a complete change of pace. We’d like you to address the issues relating to….
The audience is basically looking for practical “how-tos” rather than theory.
We expect a large audience of around 200, so small-group interaction might be difficult.
Please provide a handout covering your key points as back-on-the-job reference material for our supervisors. May we also suggest a biography from you? We’ll be happy to duplicate any materials for you.
Be clear about any honorarium, fee, or travel expenses involved. If you offer no payment, point out any other benefits the speaker may value: publicity, follow-up business contacts, or an opportunity to sell products such as books or audiocassettes.
Because our organization is a non-profit group, we have no budget for an honorarium. We will, however, be happy to reimburse you for all of your travel expenses.
We encourage you to bring along any books or audiocassettes our attendees may want to purchase. We’ll be happy to have a table set up for that purpose and someone to help with the sales of such items.
Although we wish we could offer a fee for your presentation, we simply cannot. We are hoping, however, you will find sufficient interest among the attendees for follow-up business and the meeting will be well worth your time.
We can offer you an honorarium of $500 for the evening’s talk.
Can you tell us what your fee for such a presentation is?
Request a reply by a certain date.
We will appreciate your response by January 4.
If you must disappoint us by not accepting our invitation, we will need your answer by January 4 in order to make alternate plans.
Would you please let us have your answer by January 4?
Please call us by January 4 if you will be able to address the group.
Express eager anticipation of the reader’s acceptance.
We are hoping you can work us into your busy schedule.
We will look forward to hearing from you.
Our audience will be so delighted to know you can accept the invitation.
We’ve heard what a dynamic speaker you are and are eagerly waiting for your “yes.”
Please let us know whether we can count on you to make this our most successful program to date.
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