Memorandum
TO:
FROM:
DATE:
SUBJECT: Objectives for Calendar Year 19—
Renew or Cancel Out-of-Date Blanket Orders
I plan to review the names of authorized personnel who issue blanket orders and to identify evergreens, year-to-year, or annual orders. These orders will be renewed or canceled.
Draft Procedures as Office-Services Handout
Procedures will include the following: definition of blanket order, benefits, appropriate items for blanket orders, types of orders, releases.
Establish New Filing System
We will set up a more convenient filing system to alert us to expiring blanket orders so proper action (renewal, price increases or reductions, bid solicitation, cancellation) can be taken without delay.
Study Cost-Effectiveness
We will identify our dependable suppliers and encourage them, while weeding out the undependable ones (vendors who promise but don’t deliver, overship or undership consistently, ship substitute goods, are continually unavailable by phone). Additionally, we will search for backup suppliers on existing sole-source items. Finally, we intend to take advantage of corporate national agreements where advantageous.
Conduct Regular Staff Meetings
We plan to meet informally twice a month to educate each other on sources, references, and problems in an effort to improve overall production and efficiency.
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