Memorandum
TO:
FROM:
DATE:
SUBJECT: Off-Site Storage Audit
Our present data-storage bin in the building on Brice and Hitton streets is inadequate for environmental control and security reasons. I recommend we terminate use of our present bin and secure space in the same building in an area that provides single-tenant control of access. The increased cost of this recommended space with improved environmental control and security will be $1,890 per year.
Our present storage space is a bin constructed of metal shelves with solid metal backs, bolted together to form a room (approximately 9' x 16' x 10') with a cement floor, an iron-grating ceiling, and a wire door for access. This door is locked by supervisory building personnel during normal shift hours, 8:00 a.m. to 5:00 p.m. However, we have access to this area at all times of the day and night. Other tenants have access to our area during the normal shift times; it is possible for one tenant to remove another tenant’s material without the knowledge of building personnel.
The building, located three miles from our data center, lies within safe limits from hazards. Two sprinkler heads in our area allow access by the fire department. Dust migration, however, and other temperature controls are lacking when deliverymen leave overhead doors open for long periods of time. Although total security for our tapes would require a fire/heatproof safe, I do not think the expense is justified at this time.
Currently we are paying $150 rent per year. The charge for the recommended single-tenant space will be $170 per month, for an overall increase of $1,890.
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