Cover Letters for Proposals or Price Quotes
Guidelines and Alternate Phrases
Begin with an overview statement of what you are proposing or what pricing information you are providing.
Thank you for the opportunity to quote Bordelon products for use in the Shnook laboratories.
This proposal outlines a comprehensive plan for training all your management and supervisory staff at the headquarters location.
The pricing information provided here covers the computer needs you outlined in your August 6 request: installation, maintenance, and training. We are proposing to install 39 Model 30s, a comprehensive maintenance plan, and two days’ training for 42 operators.
We are pleased to propose to you….
We are submitting our proposal for….
Thank you for allowing us to bid on the linen needs for your hotel chain. We are suggesting an arrangement whereby we would….
We have detailed below the pricing information you requested on the Buggrin furnishings for your field office at Luzanne.
Summarize the key benefits in doing business with your company. If you are selling on price—low price being your key strategy—highlight that in your cover letter. This overview may be the only part of the proposal the key decision-maker reads.
We believe this arrangement will allow you maximum use of your currently installed machines.
We think this decision is a sound one because of the….
Our proposal will allow you to take advantage of your own in-house expertise in the design phase.
We offer low prices, volume discounts, and free delivery.
This system should virtually eliminate your check-back authorization problem.
I don’t think you’ll find anything currently manufactured that will meet your needs at such a low price.
From our experience with clients in similar situations, we expect you will be able to decrease your processing time by 38 to 45 percent.
We don’t think it’s unrealistic at all for you to expect a productivity increase of 20 percent in all four lines.
Improved reliability, lower maintenance cost, and superior quality—all are good reasons to adopt this new way of handling your transactions.
We can promise improved efficiency, clearer work orders, and high-impact visuals.
Ask for the order, or at least suggest the next action in the buying process.
May we go to work for you?
May we begin installation?
We’re ready to order the materials as soon as you give us the go-ahead.
If you think it appropriate, I will be happy to meet with your committee as they review and discuss this proposal. Perhaps I can help to alleviate their concerns about availability dates.
We are eager to work with you on this project. When may we expect a decision?
With our receipt of your signed agreement, we will begin the scheduling process immediately.
Simply sign the enclosed agreement page, and we will begin preparing the formal contracts.
I’ll phone next week to see where you are in the review process.
As we discussed in your office, we will be more than happy to present the proposal to your managers as a group. I’ll phone Friday to talk about that possibility.
Thank the reader for the opportunity to quote prices or prepare a proposal, mentioning any help they provided in supplying information.
We appreciate your allowing us to quote Canary products for your needs.
Thank you for your help in supplying the data about your operations so necessary to an accurate price quote.
We appreciate the time your staff took in showing us your operations there at Seaside. Their comments were quite informative. As a result, we think we have provided a comprehensive plan of attack. Thank you for the opportunity to study your situation and the improvements you want to make.
Please pass on my regards to Tim Trimmer, who provided all the model and serial numbers for your equipment. We do appreciate all your efforts in allowing us to quote prices.
We were pleased you included us on your bidders list.
Please keep us in mind for other similar projects and thank you for allowing us this chance to show you what we can do.
No proposal is completely satisfactory that does not include key customer data such as you were able to provide us. We appreciate your efforts in helping us prepare a quality plan of action.
Thank you for thinking of Westheimer for your cleaning needs.
We hope you’ll find this proposal thought-provoking, immediately practical, and cost-effective. Thank you for your part in its preparation.
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