Accepting Resignations
Guidelines and Alternate Phrases
State your regrets the employee is leaving.
Your resignation has come as a surprise—a disappointing one at that.
We accept your resignation with great misgivings; how will we ever replace you?
We regretfully accept your resignation as comptroller, effective October 1.
We are so sorry to hear you are leaving the company.
With regret, we accept your resignation.
We will miss you very much as you leave to assume your position at Hydril. You’ve been a model employee here.
With disappointment, I read my morning’s mail and your letter of resignation. We will find it difficult to replace you.
Two weeks will certainly be inadequate to find a replacement of your caliber. Two months or two years would be more appropriate. But accept your resignation, I guess we must.
Your sales record with us has been outstanding. We regret very much your decision to leave us at the end of the month.
Thank the employee for his or her contributions. The more specific your comments, the more sincere the letter will sound.
I can say with all sincerity you have made invaluable contributions to the organization. You have….
Thank you for your long years of service in the personnel department. I can enumerate project after project that originated as your idea and came to fruition through your leadership.
We have appreciated so much the way you have handled the projects we’ve assigned—your timeliness, thoroughness, and professional attitude toward the customers.
Suggest any necessary alternative dates for the employee’s departure.
Although we regret you are leaving and appreciate your thoughtfulness in giving us two weeks’ notice, we feel that won’t be necessary. Because you have so adequately trained Barry Howell, he is now ready to move into your position at the end of the week.
Would you consider delaying your effective date to May 6 in order to allow us to interview several out-of-town candidates? We are hoping this won’t be a problem for you since your letter of resignation indicated no immediate new-job plans. Please let me know if this date would be equally acceptable.
Since you’re not assuming a new position right away, would it be feasible for you to work one month longer than you’ve originally stated in your letter?
Is there any way at all you could delay your move for another two weeks?
If you’ve not made a definite commitment as to a starting date with the new employer, would you consider working with us until the end of the month?
Give your best wishes to the employee on his or her future plans.
We wish you every success on your new assignment.
Best wishes with your plans.
We hope all goes well with your relocation.
The job should be just what you enjoy. Accept our every best wish for your future success.
We hope the plans work out just as you have envisioned.
If we can help you get established in your new business, let us know. We’d be glad to pass on referrals in your area.
If I can ever give you a reference, please call on me.
We’d be happy to supply you with an excellent reference if you need one.
We trust everything will work out as you have planned.
We wish you the very best as you assume the parent role full-time for the next few years.
I admire your courage in making this career change. I have great confidence in your ability to make things work.
We hope your future is a bright one wherever you go.
Your future plans sound challenging and exciting; we wish you great success in working them to a successful end.
We hope you and your family will be very happy as you relocate to the Bay area.
If you ever need an excellent reference, call on us. Best of everything as you go.
Your children are very lucky to have your sacrifice and commitment to their well-being.
Your parents, I’m sure, are very grateful for your move to live near them and help meet their needs at this time of their life.
Godspeed as you work your new plans. You deserve success in whatever job you pursue.
Your future sounds full and rewarding. We hope you will be very happy in the new position.
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