Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Harriet:
As our company policy states, we do not accept advertising for “intercepting equipment” such as in the attached ad copy submitted to the artist yesterday. It is your responsibility, as well as that of all salespeople, to see the copy and make a judgment before accepting it from the customer.
Cable, microwave, and/or satellite interception is an invasion. You can refuse this kind of advertising without any explanation to the customer. (See the back of our frequency or bulk advertising contracts for the following refusal clause: “The publisher reserves the right to edit or reject any advertising placed under this contract.”)
We have discussed this kind of advertising, and I have returned copy to you on two other occasions during the past few months. Continued disregard of this company policy could result in serious consequences with regard to your employment.
I hope you’ll see the personal benefit in cooperating with us on this advertising policy.
Sincerely,
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