Approving Raises, Promotions, or Transfers for Your Staff
Guidelines and Alternate Phrases
Announce the good news immediately.
We are pleased to approve your request for a merit increase of $3,000, effective with the May pay period.
Thank you for bringing your most recent contributions to my attention. After talking with several of our other divisional managers to determine the “norm,” I agree your past performance has been exemplary. Therefore, I’m happy to be able to say we plan to increase your monthly salary by $450, effective immediately.
Jason, I am happy to say I’ve been given approval to go ahead with your promotion to….
We have the go-ahead on your transfer. Effective Monday, May 6, you will assume the role of….
Give the effective date, the salary, major new responsibilities, and any new reporting lines. Make clear any trial period with the new responsibilities, mentioning date and review standards for the permanent assignment.
Of course, we will want to review your performance after the first six months to see if the new projects are indeed contributing significantly to our operations. Specifically, we will be looking at….
After the first three months, you and I can review how you think the new job supports or frustrates our efforts in the field. To be completely satisfied with this new trial arrangement, I will want to see a 20 percent increase in….
Show confidence and pride, rather than obligation, in granting approval; bestow the promotion and/or raise as if it were a reward—which it is. Don’t sound begrudging or matter-of-fact. Remember, although employees will not be unhappy to receive a raise or promotion, they have other needs to be met, including the need for recognition and security. Approve with elaboration and with commendation for a job well done, specifically mentioning one or two of the most important contributions or skills acquired, but remember that effusive flattery sounds insincere.
Your participative management skills are just what we’ve needed in that department for the past two years.
Particularly, we’ve appreciated your attitude through the difficulties last year. We think this shows the kind of perseverance we need in an executive headed for senior rank.
Your employee record says you have continued to upgrade your skills on various machines, and we want to commend you on your farsightedness in this preparation for advancement.
I’ve noted your ease in dealing with difficult customers, particularly on the Pullman and Monroe accounts. We think these interpersonal skills deserve recognition.
Your past work in the Bilton research has indeed been valuable in our total efforts.
Your ability to exceed quota by such a large percentage for the past 12 months has been outstanding.
Your attitude, your flexibility, and your timing have been excellent on past projects.
End with a statement of goodwill that expresses wishes for a good future working relationship and/or more accomplishments. Express confidence for the employee’s future.
You have a great future here, Joan.
We know you will meet the needs in this new department, whatever they may turn out to be this next year.
Keep up the good work and let us hear of your successes.
We’ll be eager to read your first reports.
We have every confidence you can turn this project around.
We feel you are the right person for the project, and we will be behind you all the way.
We are thrilled to place you in this new role.
We are eager to keep you happy with Belco.
We are pleased to be able to reward your efforts in this way.
We are always willing to pay for such excellent performance.
This increase is a positive step for both you and us. We value your contributions.
We look forward to your long and rewarding career here at Fullerbrook.
This promotion is one you deserve. Thank you for your commitment to a job well done.
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