Memorandum
TO:
FROM:
DATE:
SUBJECT: Approval of New Responsibilities as Presentation Coordinator
Your idea of designating a Presentation Coordinator seems promising. I’ll announce these new responsibilities for your position as coordinator with a memo to the entire division later in the week.
I do, however, want to modify your outlined plan; I prefer to make this a unified, non-voluntary effort from the very beginning. This will allow us to measure the full effectiveness of coordination without having problems from those engineers who continue “to do their own thing” about using the equipment and duplicating visuals and information already available.
Your new responsibilities will entail commensurate authority to schedule use of all audiovisual equipment and materials and to approve related expenses. Such expenses, as always, you will charge back to each budgeted project. Because your duties will be a service to the engineering staff, you will, of course, need to check with them for final approval of projected costs.
I’d suggest after you coordinate the first few presentations you report back to me about successes and problems. I’ll be glad to work with you in getting this much-needed service off the ground.
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