Dismissing Unsuitable Employees
Guidelines and Alternate Phrases
Begin by summarizing the employee’s history with the organization and state the reason for dismissal. Be truthful, objective, and clear in stating any reasons for dismissal. False or ambiguous statements, even if meant to protect the employee’s ego, may be used against you if your decision is later challenged. If you do not include all the reasons for termination in a letter to the employee, do include a full explanation in your files.
Assure the employee your company will release only job titles, salary, and date of employment to prospective employers if it is your company’s policy to withhold other details about performance and reasons for termination.
Let me assure you the reason for termination will not be disclosed to future employers.
It is our company policy to withhold all details of your employment here except to verify job title and dates of employment.
The reason for your termination will be held in confidence inside our organization, so you need have no fear of prospective employers seeing our records.
We will not disclose details of your termination with any prospective employer.
We can assure you your termination is a confidential, personal matter, and the reason for our decision will not be discussed outside our organization.
We, of course, will not be giving the reason for your dismissal to anyone asking for such information. We will verify only….
Our company policy is to mention only your job title, salary, and dates of employment to any prospective employers.
Avoid a hostile tone; instead show concern for the employee’s future well-being.
We hope you find other employment that allows you to use your skills and experience adequately.
We wish you success in your future work.
We trust you’ll find a satisfying job elsewhere.
We hope you find work that more closely matches your desires.
We wish you the best in finding work where you can fully use your skills.
I wish you the best in locating another job that you enjoy.
Best of luck in finding a position more in line with your interests.
We hope you’ll find other employment soon. We wish you success in finding other employment that meets your expectations.
We hope you find suitable employment immediately and are happy in that situation.
We wish you the best in finding another situation that allows you the freedom and flexibility you want.
Email This Page!