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Dear Barbara:
I’m looking forward to speaking to your group on April 14. Would you help me make my comments as appropriate as possible by giving me a profile of the group members?
Simply jot your answers to the following questions in the margins of this letter. Or, if you prefer, you can call me at 379-7796.
• What is the male/female mix?
• What is the age range?
• What is their socioeconomic level?
• What is their education level?
• Describe their technical background with regard to ….
• Is attendance required or by choice?
• What is their attitude about my subject?
• What is your objective for the meeting?
• Are they used to audience participation activities?
• Should I allow time for questions and answers?
Thanks for your help in making sure I’m on target with your audience.
Sincerely,
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