Memorandum
TO:
FROM:
DATE:
SUBJECT: Minutes of the December 8 Safety Meeting
The third safety meeting, held December 8, 19—, focused on establishing a new Accident Investigation Committee, company-wide publicity efforts, and verbal accident reporting:
Establishment of Accident Investigation Committees
By January 15, management will appoint 12 employees from each site as an “accident investigation pool.” When an accident occurs, the district manager will notify three people from this pool to investigate and report as follows:
• They will contact any injured employees, any witnesses of the accident, and the supervisor at the job site to gather information on causes, responsibility, and prevention.
• They will make a written report of their findings to the district manager (a copy to the safety coordinator) within three working days after the accident.
• The district manager will forward his report and any recommendations for disciplinary action to the appropriate senior vice president within 10 working days.
Publicity Focus and Visuals
We agreed the primary focus of all publicity should be to make supervisors realize they are responsible for the safety of all employees under their supervision.
• Bulletin board posters showing the number of accident-free days have been displayed in all divisions.
• Floyd Mayhen suggested and will take responsibility to see that large safety banners be posted in all field offices.
New Requirements for Verbal Reporting of Accidents
Any employee involved in an accident, along with his supervisor, will be required to meet with the safety division at its next scheduled session to present the circumstances of the accident, report on lost time, and recommend preventive measures.
Miscellaneous
1. We agreed to change the safety-meeting format on occasion to allow for field-related topic presentations by members of the group.
2. We discussed the possibility of filming “staged” accidents as the basis for future safety programs. No conclusion was reached.
Follow-up Assignments
1. Floyd Mayhen will investigate costs and design of safety banners and bring a recommendation for the next meeting.
2. Dusty Miller will notify appropriate managers about their appointing a 12-member “accident investigation pool” at each site.
3. Bonnie Tipps will draft the discussed procedures for distribution to the “accident investigation pools.”
Those attending the meeting were Abe Force, Julia Benhan, Floyd Mayhen, Dusty Miller, Bonnie Tipps, Henry Armory, and Kate Hendrix.
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