Memorandum
TO:
FROM:
DATE:
SUBJECT: Justification for an Additional Tape Librarian
Unless we hire another librarian immediately, the library will become non-functional. The burden on one individual to monitor, maintain, and perform tape-librarian functions has exceeded our expectations. Although temporary help has been used from time to time, errors are on the increase due to lack of training and rushed work of all concerned.
The ROT-WPF library currently houses 22,000 tapes, and that number increases daily. The tape-evaluator operator may assist the librarian from time to time, but this extra responsibility detracts from our evaluation process. Temporary help leaves us vulnerable to numerous costly mistakes; one week’s audit revealed we had approximately 16 such errors involving 22 lost hours to locate and correct the mistakes.
Why did we not budget for this manpower need? First, we did not expect the rapid business growth or the expansion on the TN420. Our database has increased 43 percent in the past year. Second, we anticipated the removal of our RW500; but, as the situation now stands, we plan either to convert or merge this database into the TN420.
I propose this new librarian work a delayed first shift to allow maximum overlapping coverage for six hours of the eight-hour shift.
Clearly, this approximate $900 labor cost per month is insignificant compared to revenue losses due to errors or delays.
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