Confirming Attendance at Event
Guidelines and Alternate Phrases
Express pleasure that the individual will be attending the event.
We are so pleased you will be attending the...
We are happy to confirm your attendance at...
This letter is your confirmation for attendance at the ...; please present it at the registration desk for your name badge and welcoming packet.
State objectives of the event.
We hope to accomplish several things during our discussions.…
Our primary purpose is to.…
We’ve pinpointed four focus areas for our meeting.…
The meeting will focus on.…
Our agenda outlines several key topics for discussion.…
Establish the credibility of any speakers.
Bill Baker is highly regarded among his colleagues for such presentations.
Bill Baker has been a keynote speaker at major conventions across the nation, including...
As a board member for six major corporations, Bill’s firsthand knowledge of the philosophies he espouses will give that practical application we all need.
As “one of us,” Bill understands the intricacies of the procedures he will be outlining for us and appreciates the specific adjustments we must make in our local arena.
Repeat all pertinent details for verification—time, place, dress, accommodations, fees.
Please feel free to dress casually. You’ll have plenty of time for golf in this resort setting.
In addition to the registration fee you have already submitted, you will have out-of-pocket expenses for three days’ meals and local transportation by cab or bus.
Mention necessary pre-event preparation on the part of the attendee, such as readings to be completed or special files or materials to bring.
Give the contact name and number of the meeting coordinator for readers with special situations and questions.
Call Gretchen Calhoun for any other details I may have failed to make clear here.
If we can help you in any other way to prepare for the conference, we would be happy to do so.
For any special circumstances, please contact Gretchen Calhoun at ext. 123. If neither Gretchen nor I hear from you to the contrary before August 6, we’ll see you in Atlanta.
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