Memorandum
TO:
FROM:
DATE:
SUBJECT: Priority and Follow-up on Maintenance Purchase Requisitions
A primary goal in Maintenance is to minimize downtime and to keep all equipment operational. To accomplish this goal successfully, we need help from Purchasing—priority treatment and confirmation of requisitions.
Out of approximately 300 requisitions I submit per month, only about 30 percent are confirmed. I realize, of course, that Purchasing has a tremendous work load and has difficulty distinguishing between emergency and “normal” orders. And, of course, I know some of the replacement parts we order on short notice can’t be confirmed. I do, however, try to keep these replacement parts in supply to avoid this rush situation. But non-confirmation on other, standard requisitions has become a real problem in relation to productivity, downtime, and cost of repair and replacement parts via air freight.
Would you let Purchasing know of this problem and suggest maintenance requisitions get first priority? Additionally, we’d like follow-up confirmations on promised shipping dates. I’ve attached a copy of our requisition log from 3/1/— to 5/30/— so you can note which ones have not yet been confirmed.
Please let me know how these requisitions will be handled in the future.
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