Postponing or Canceling Appointments
Guidelines and Alternate Phrases
State the postponement or cancellation up front, giving your reasons if possible.
We find it necessary to postpone the appointment we had originally confirmed with you for the afternoon of July 7. Two of our staff will have to be out of the country that week.
I知 sorry to let you know we must cancel the appointment with you for 10:00 a.m. Tuesday, May 27. The figures that would have made our meeting meaningful have now been collected and reviewed by all the appropriate staff. Subsequently, we have decided that we will not be moving ahead with the project as we discussed.
Cheryl, would you mind if we waited to talk until I can be more definite in my profit projections?
I知 afraid our meeting date about the Hyde proposal is not going to work out for me. I致e had to change my schedule and will be away during that week.
Because I知 new in the organization, I知 finding over and over again my time is still not my own預nd it may never be. I知 embarrassed to say I must postpone our June 2 meeting until I learn more about our organization痴 strategies and goals for this region.
I知 in the position of having to curtail some of our activity and spending in the advertising arena for this next quarter. Therefore, I need to cancel our upcoming participation in your video demo session on August 10 and 11.
Be sure to include full details about the date, time, and place so the reader will know exactly which appointment or meeting you are referencing.
I知 referring, of course, to the meeting we tentatively scheduled for September 5 at the Hyatt Grand Ballroom.
So, perhaps you can find something more profitable to do with your hour on Friday, June 5, than discuss fiber optic options with me. I知 sorry for having to cancel so late in the month.
Because Fred Swanke has no further information at this point, our June 9 meeting in my office would be counterproductive.
Show your concern about inconveniencing the other person and take the initiative in rescheduling.
I知 sorry to have to put you off once again. Please bear with me in this long process.
Thank you for your understanding about this last-minute cancellation. I do want to be able to meet with you later when I can give your request the full attention it deserves.
Would you forgive me for this inconvenience? We should be able to reschedule before the summer is over. I値l give you a call.
Bill, please write me again to let me know when you will next be in Shreveport. I知 sorry you値l have to change your itinerary at this late date, and I値l do my very best to arrange my schedule to be available to meet at your convenience during that time.
I値l phone you to reschedule as soon as we have the go-ahead.
When the information arrives, I値l get back to you.
I知 sorry to inconvenience you with this sudden change of plans, but I trust you understand my decision under these circumstances.
I hate to cancel appointments and hope you値l understand my need to do so this time. Feel free to call again, however, at the end of the year, and we値l plan to talk in January.
Thank you for being so accepting of my situation. Will you please phone me again next month about getting together?
Please give me a call in a couple of months to see if it would be appropriate to set up another meeting then.
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