Company Name or Letterhead
Address
City, State Zip
Date
Addressee
Address
City, State Zip
Dear Mr. Jahns:
Mr. Nettles will be out of town the week of July 30; therefore, after receiving your recent letter to confirm an appointment during that week, I realized there must be some mistake.
I do recall speaking with you by phone a few days ago, and as we discussed then, all appointments are subject to final confirmation by Mr. Nettles himself.
I understand Dianna Flores has been in contact with you about the purchase and suggest that it might be more beneficial to you to set any appointment with her in the future. Perhaps you and she can work out the issues mentioned in your letter to the satisfaction of both our companies.
Sincerely,
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