Free Sample Letters - Business Transactions - Annual Meetings - Example 1

Free Sample Letters > Business Transactions > Annual Meetings > Example 1

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Company Name or Letterhead

Address

City, State Zip

Date

Addressee

Address

City, State Zip

Gentlemen and Ladies:

The annual meeting of Varlco Incorporated will be held on Wednesday, May 6, 19—, beginning at 12:00 noon in the Congress Room of the Artral Hotel located at 3100 Breckenridge, Building 6, Duluth, Georgia.

The meeting is being held for the following purposes:

•     To consider amending investment advisory agreements

•     To propose a distribution-of-funds plan

•     To review compensation of senior executives

•     To transact other business that may properly come before the meeting

The Trustees have fixed the close of business on March 5, 19—, as the record date for the determination of shareholders entitled to notice of and to vote at the meeting.

If you are unable to attend the meeting, please promptly sign and return the enclosed proxy. Thank you.

We look forward to meeting you on May 6.

Yours truly,







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