Company Name or Letterhead
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Date
Addressee
Address
City, State Zip
Dear Ms. Thatcher:
We received your letter asking us to investigate the overgrowth of pecan trees on your property and have looked into the matter.
Our inspector tells me that the trees to which you refer are not actually on our 10' X 10' regulator-station site but are instead actually located on your private property.
When such trees are cut down, there is always the possibility of damage to other above-ground structures. Therefore, as you can understand, we would not want to be responsible for any such damage to your private property and have a policy that we cannot provide this tree-cutting service for private-property owners.
As I’m sure you’ll agree, throughout the many years of our lease of the regulator-station site, we have always given special attention to its appearance and have kept it in very satisfactory condition. We regret that the overgrown trees have now made it unsightly from your kitchen window.
Attached is a list of companies in your area that can provide you with this tree-cutting service. I hope this is helpful.
Sincerely,
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